Summary of Position:
The Staff Accountant is responsible for all daily accounting tasks, including preparing tax documents and financial reports, posting general ledger transactions and journal entries, processing payroll, and the overall maintenance of operational management accounts. Working in close coordination with CAE’s Bookkeeper and Director of Operations, the Staff Accountant will handle the organization’s accounting and financial administration activities while helping to expand CAE’s financial management tools and systems. The Staff Accountant is charged with maintaining CAE’s accounting procedures and healthy organizational financial profile by ensuring compliance with applicable state and federal policies and GAAP principles.
- Manage and execute all accounting activities including managing the chart of accounts, payroll & benefits processing, tax reporting and payments, grant expenditure tracking, cash flow, and monthly bank reconciliations.
- Work in close coordination with Director of Operations, Bookkeeper, and Executive Director to maintain internal controls and separation of duties, supporting the development of new systems and protocols as required to keep pace with organizational and program growth.
- Compile and present financial reports and materials in an accurate and timely manner; clearly communicate monthly, quarterly, and annual financial statements; collate financial reporting materials for Executive Director, Director of Operations, Finance Committee and Board of Directors; and execute all financial, project/program and grants accounting.
- Coordinate with Director of Operations and Bookkeeper to maintain up-to-date Temporarily Restricted Net Asset schedule and keep program staff informed of the status of their restricted grants on a consistent basis.
- Manage month-end and year-end close and tax preparation, including W-2s, 1099s, and annual audit preparation/follow up. Secure bids and conduct preliminary review for auditing services.
- Support quarterly and annual federal, state, and philanthropic grant administration and reporting requirements through the preparation of invoices, budgets-to-actual, and requisition requests.
- As needed, create customized QuickBooks or Excel reports to keep program teams informed of financial information relevant to their grants and spending.
- Support Director of Operations in tracking/monitoring progress and changes against financial plans, cash flow forecasts, and budgets to keep management team informed of the organization’s financial status.
- Manage banking, loan servicing, and investment relationships and reporting requirements in accordance with applicable financial policies.
- Ensure that billing and collection schedules are adhered to and that financial data and cash flow are steady and support operational requirements.
- Comply with federal, state, and local legal and accounting protocols and administrative requests, and advise on any needed corrective actions.
- As required, work closely and transparently with external partners including third-party vendors, event partners, and consultants.
- Perform other accounting or administrative tasks as required by the Director of Operations.
- 2-4 years of professional experience in bookkeeping, finance and operations management, or equivalent. Experience in the non-profit sector preferred.
- Associates or bachelor’s degree with area of concentration in finance, accounting, business administration, economics, or relevant field.
- Prior experience handling responsibility for the quality and content of financial data, reporting, and audit coordination for a division or program area.
- Ability to translate financial concepts to – and to effectively collaborate with – colleagues and partners who may/may not have financial backgrounds.
- Proficient in QuickBooks and highly competent using Excel.
- A successful track record in setting priorities and task management; strong analytic, organization and problem-solving skills which support and enable sound decision making.
- Prior experience in grants management, and in particular the administration of federal grants.
- Strong communication and relationship-building skills with an ability to collaborate with a variety of internal and external stakeholders.
- Highest levels of personal integrity and credibility, with an interest in the mission of CAE.
- A flexible multi-tasker who is comfortable in a fast-paced environment, with a willingness to work collaboratively with and as a member of CAE’s team.
To Apply: Send resume, cover letter, and 3 references to email@example.com. Reference “Staff Accountant” in subject line. Position open until filled.
Reports to: Director of Operations
Schedule: This position is a 32-40 hour/week position based in Hardwick, VT.
The Center for an Agricultural Economy (CAE) is a not-for-profit organization, which works to build a local, healthy, regenerative food system in the greater Hardwick area and beyond. Through education, outreach, infrastructure, and technical services, CAE uses partnership and collaboration to achieve a food system that supports working lands and working people. CAE is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, genetics, or veteran status.